RICHMOND, Va. - An important deadline is around the corner for employers or organizations in Virginia that withheld state income taxes in 2025. Monday, Feb. 2, 2026, is the due date for submitting 2025 withholding records, including W-2 and 1099 forms.
“We strongly encourage employers to provide withholding records on time,” said Tax Commissioner Kristin Collins. “If you don’t meet the deadline, your employees, retirees and customers could face significant delays with their tax refunds.”
In addition to W-2s, all 1099 forms should also be submitted to Virginia Tax by Feb. 2. Issuers of 1099 documents can find current specifications in our W-2/1099 Guide for Web Upload.
There are two free, online filing options available to help you submit withholding records electronically:
- eForms, a fast and free way to file and pay state taxes online; and
- Web Upload, allows you to file and pay employer withholding and income tax statements.
Both eForms and Web Upload include an authentication process so taxpayers should be prepared to enter requested withholding info to be authenticated.
Visit the Virginia Tax website for more information or call the Virginia Tax Business Customer Service team at 804.367.8037.